ATMTC Policies for Classes

Academy Policies

Ensembles, Student Productions and other Academy offerings may have additional policies outside of those listed here. Please refer to your admissions packet once fully registered for any of our program offerings.

 

 

 

 

 

 

Registration

Late Registration

Payment

Payment Plans

Delinquent Accounts

Financial Aid

Internship/Work Study

Refunds

Refunds for Special Workshops

Refunds for Summer Camp

Refunds for Student Ensembles & Productions

Safety & Etiquette

Dismissal

Pick-Up/Drop-Off

Liability

Calendar

Peanut Allergy

Student Dress Code

 

 

General Classroom Rules

Lost or Stolen Items

Late Arrival/Early Dismissal

Absenteeism

Illness

Placement

Dance Class Placement

Vocal Studio Policies

Other Academy Placement

Casting

Instructor Substitution

Cancellation

Closing/Inclement Weater

Make Up Days

Photos/Video

Change of Address/Telephone/Email

Non-Discrimination Policy

 

REGISTRATION

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Registration for all ATMTC Academy offerings is made directly through/with ATMTC. Registration is available online at www.adventuretheatre-mtc.org.

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ATMTC’s Academy does not accept registrations by walk-in, fax, phone, or mail. Students are enrolled upon receipt of online registration and payment.

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You will receive registration confirmation via email.

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No further notification will be given unless a class is filled or cancelled.

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Classes fill quickly. Register at least one week prior to the start of the class.

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Questions about the ATMTC Academy registration/offerings can be answered by the registrar.

 

LATE REGISTRATION

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Late registrants may enroll online, space permitting, up until one week after the start of the course at a non-pro-rated amount.

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Placements for students registering late for dance and voice is at the sole discretion of ATMTC.

 

PAYMENT

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Tuition and administrative/registration fees are due at the time of registration for all classes.

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Your canceled check, charge card statement, or email confirmation will serve as your proof of payment.

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Additional documentation, such as flexible spending account receipts will be issued upon completion of services rendered within five (5) working days of receipt of a written request.

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A $35 insufficient funds fee will be assessed for any returned checks.

 

PAYMENT PLANS

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ATMTC offers an optional monthly billing payment plan when total tuition fees exceed $600.00 in one single online order. An additional administrative fee may apply. Please contact the registrar for more information.

 

DELINQUENT ACCOUNTS

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ATMTC reserves the right to suspend or discontinue instruction of any student who is delinquent in fulfilling his/her financial obligations at any time during a semester.

 

FINANCIAL AID

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Limited financial aid may be available for ATMTC’s Academy in special economic circumstances. Please call ATMTC to request an application or email ATMTC's Education Director to apply. You will be required to submit your most recent tax form as part of the application process. Students of appropriate age may be requested to perform minimal work-study in exchange for aid.

 

INTERNSHIP/WORK-STUDY

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A limited number of internship and work-study positions may be available. Please refer to our website’s Work With Us for more information.

 

REFUNDS

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ATMTC does not provide refunds, partial or full. Credits may be issued to qualifying students if the registrar is notified in writing no later than fourteen (14) business days before the beginning of the scheduled class. Any credits issued must be used before the end of ATMTC’s calendar year, or before August 30th. Unused balances may also be converted to a tax-deductible charitable donation by request.

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Should a conflict occur before a scheduled class begins, students may transfer into another section of the same level class at the discretion of ATMTC.

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If the student drops a class at any time, pro-rated credits for other classes will not be issued.

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Families on the payment plan will still be responsible for the remaining balance on their account.

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Families withdrawing from Academy offerings who receive financial aid, may be billed the full tuition amount.

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Refunds will not be issued by ATMTC for student absenteeism or discontinued participation except in extraordinary cases of a full withdrawal of a child from a semester or class due to prolonged physical injury or illness. These exemptions are at the sole discretion of ATMTC staff.

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These extraordinary case requests for a refund must be made in writing to ATMTC and be accompanied by a physician’s note.

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Refunds may be pro-rated from the date ATMTC receives the doctor's notification.

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Approved refunds (minus the class administrative/registration fee) may take 6 - 8 weeks to process.

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A $35 administrative fee will be charged for all withdrawal/change notices resulting in a refund.

 

REFUNDS FOR SPECIAL WORKSHOPS (including Date Night! And School’s Out!)

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ATMTC does not offer refunds either prior to or on the day of the event for any reason, including illness of a child. Should your child become ill on the day of an event, please keep them home and contact ATMTC’s registrar to assist in crediting your tuition amount towards the next Workshop date, subject to availability.

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ATMTC will honor one change request based on availability. If a parent wishes to move a student to a subsequent Date Night! or School’s Out! session or event they should notify the registrar in writing no later than 2 (two) business days prior to the event. If further changes are requested, a $5 dollar fee for each additional change will apply.


REFUNDS FOR SUMMER PROGRAMS

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If you wish to cancel your child’s enrollment in our Summer Programs, you must notify ATMTC in writing at least 30 (thirty) working days prior to the start of the session in order to receive a tuition refund minus the non-refundable deposit.

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Approved refunds (minus the class administrative/registration fee) may take 6 - 8 weeks to process.

 

REFUNDS FOR ENSEMBLES AND STUDENT PRODUCTIONS

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There are no refunds for withdrawal from Ensembles and Student Productions.

 

SAFETY & ETIQUETTE EXPECTATIONS

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All students will be expected to behave according to basic safety and etiquette rules set forth by their Teaching Artist/Instructor and ATMTC staff on the first day of class (or via a welcome email from your Teaching Artist/Instructor prior to the first class).

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A verbal warning will be given for the first infraction and a formal written warning will be issued to the student and parents after the second infraction of these rules. After repeated infractions or if a child’s behavior becomes a safety concern or impedes the class from functioning harmoniously or as a whole, ATMTC reserves the right to discharge the child from further participation in the class without a refund.

 

DISMISSAL

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ATMTC reserves the right to dismiss any student due to frequent absences, disciplinary problems, overdue tuition payments and/or parental noncompliance with ATMTC policies.

 

PICK UP/DROP OFF

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Students must be picked up immediately after the conclusion of class at the end of their final class of the day. A parent or guardian should come inside to meet their child. If other arrangements are needed, please send a note authorizing ATMTC to release your child. Students may not loiter unnecessarily.

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If a child is left in our care for more than ten minutes at the end of the day, a late fee will be charged for every ten minutes until the child is collected.

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If a student is left in our care for more than one hour past closing time, and we are unable to reach any of the emergency contacts, which the parent has provided, the local police will be notified.

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All classes require a sign in and sign out. Students between the ages of 12 months and 8 years of age should be signed in an out by a parent or guardian. Students aged 9 and above can sign for themselves.

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We invite the parents to stay for the first ten minutes of the first meeting of our classes to meet the teacher and ask questions.

 

LIABILITY

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ATMTC is committed to conducting all programs in a safe manner and holds the safety of participants in the highest regard. ATMTC continually strives to reduce risk and insists that all participants follow safety rules and instructions that are designed to protect their safety. However, students and parents/guardians of minors must recognize that there is an inherent risk of injury when choosing to participate in physical activities. You are solely responsible for determining if you or your minor child/ward is physically fit and/or skilled for the activities contemplated by this agreement.

 

It is always advisable, especially if the participant is pregnant, disabled in any way, or recently suffered an illness, injury or impairment, to consult a physician before undertaking any physical activity.

 

Teachers should be made aware of any physical problem that would affect a student’s ability to take class. Programs are intended to challenge and engage the physical, mental and emotional resources of each participant. Despite careful and proper preparation, instruction, medical advice, conditioning and equipment, there is still a risk of serious injury when participating in any physical activity/program.

 

In this regard, it must be recognized that ATMTC is NOT responsible for any injury incurred on or off premises of the facility.

 

CALENDAR

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It is the responsibility of the student and parent to be aware of all Academy activities listed on our website such as school closings, rehearsals, holidays and performance dates.

 

PEANUT ALLERGY

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In the event of a child attending any day-long or extended event with a previously known peanut allergy, ATMTC will notify all students to pack lunches that do not contain peanut butter or nut products as well as products whose labels state that the product “may include peanuts” or was “processed in a plant containing peanuts," and provide a peanut-free lunch table.

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ATMTC requires students to wash their hands frequently and never provides any snacks that may contain peanuts.

 

STUDENT DRESS CODE

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For the safety of all students, student performers will be required to adhere to the dress code per the chart below. These dress codes will be strictly enforced.

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Students not appropriately dressed as listed below will not be permitted to participate in class and will be asked to remain at the perimeter of the space to observe.

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Other than official ATMTC Academy branded items, clothing with vibrant or oversized logos and catchphrases or slogans are not permitted on any dance attire.

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No bare midriffs, gym shorts, jewelry, hats or baggy clothing are permitted.

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Students are required to provide their own dance shoes and dance attire.

Dress Code Chart

Study/Class

Male

Female

Ballet

- Black ballet shoes
- Fitted Black shorts, form fitting capri pants or black tights (no jazz pants)
- Fitted black or white t-shirt

- Hair longer than two inches in length pulled back and/or secured away from face

- Pink ballet shoes
- Pink tights
- Black leotard
- Optional: black dance shorts or pink dance skirt

- Hair longer than two inches in length pulled back and/or secured away from face in a bun

Jazz

- Black slip-on jazz shoes
- Fitted black shorts or jazz pants
- Fitted black or white t-shirt

- Hair longer than two inches in length pulled back and/or secured away from face

- Black slip-on jazz shoes
- Fitted black dance capri pants or jazz pants
- Black leotard or black fitted top that completely covers midriff.
- Hair longer than two inches in length pulled back and/or secured away from face

Tap

- Black tap shoes
- Fitted black shorts or jazz pants
- Fitted black or white t-shirt

- Hair longer than two inches in length pulled back and/or secured away from face

- Black tap shoes
- Fitted black dance capri pants or jazz pants
- Black leotard or black fitted top that completely covers midriff.

- Hair longer than two inches in length pulled back and/or secured away from face

Contemporary

- Dance Paws or Foot Undeez (no bare feet)
- Fitted black shorts or form fitting capri pants
- Fitted black or white t-shirt

- Hair longer than two inches in length pulled back and/or secured away from face

- Dance Paws or Foot Undeez (no bare feet)
- Black leotard or black fitted top that completely covers midriff.
- Optional: black dance shorts or pink dance skirt

- Hair longer than two inches in length pulled back and/or secured away from face in a bun

Combination Classes

- Black slip-on jazz shoes
- Fitted black shorts or jazz pants
- Fitted black or white t-shirt

- Hair longer than two inches in length pulled back and/or secured away from face

- Black slip-on jazz shoes
- Fitted black dance capri pants, shorts  or jazz pants
- Black leotard or black fitted top that completely covers midriff.
- Hair longer than two inches in length pulled back and/or secured away from face

 

GENERAL CLASSROOM RULES

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Students are not permitted cell phones, personal items and jewelry during class instruction.

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For the safety reasons, students arriving late to class are required to wait at the perimeter of the space and wait for an invitation from their instructor to join the class at an appropriate time.

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Students arriving more than 10 minutes late to class will be asked to observe the class.

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Students will show appreciation to their instructor at the end of each session via polite applause.

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Students will not call out of turn or otherwise interrupt the instructor during class instruction via unbidden questions or practicing while instruction is being given.

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Students will not hang on ballet bars, leave trash, vandalize or otherwise disrespect any Academy spaces in any way.

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Students will not co-mingle in designated male/female only student dressing rooms.

 

LOST OR STOLEN ITEMS

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ATMTC is not responsible for any lost or stolen items left in the facility.

 

LATE ARRIVAL/EARLY DISMISSAL

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Late arrival to/early dismissal from class is discouraged. See absenteeism, below.

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A Late Arrival/Early Dismissal is defined by ATMTC as arriving late to any segment of rehearsal or class, including roll call/warm up. Two late arrivals/early dismissals will count as one absence.

 

ABSENTEEISM

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In the event of any student absence, please notify the registrar or stage manager in advance. ATMTC does not offer compensatory lessons or classes for absences and/or missed lessons that occur because students have conflicts, travel out of town, etc. or due to illness.

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Repeated absenteeism can be cause for dismissal from the Academy offering and is at the sole discretion of ATMTC staff.

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While absenteeism is discouraged, students participating in Academy offerings whose session meets more than 12 (twelve) times are allotted two (2) absences (excused or unexcused). Students missing more than the allotted absences may be dismissed from participation at the sole discretion of ATMTC without refund.

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An Absence is defined by ATMTC as missing a class or rehearsal for any reason, whether excused or unexcused. For the sake of the policy, no distinction is made between excused or unexcused absences.

 

ILLNESS

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In the interest of the overall safety of our students, in the event that your child becomes ill, ATMTC asks that you refrain from allowing your child to participate in our programming until 24 hours after their fever has broken or until 72 hours after the child has seen their physician and/or received antibiotics.

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If ATMTC closes to prevent the spread of the flu or for any other reason, ATMTC will offer an additional class on Make-Up Day (see below).

 

PLACEMENT

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ATMTC strives to provide the highest quality training and instruction. Proper level placement helps avoid discouragement and disappointment in students and allows them to work with others of similar skills and abilities.

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All placement decisions are at the sole discretion of the ATMTC staff. Parents and students with concerns regarding level placement should make an appointment to meet with Academy Staff and their instructor or Director for an evaluation.

 

DANCE CLASS PLACEMENT

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Dance placements are required for all students. Dance students will be required to attend placements upon staff request and will be assigned placement by ATMTC staff.

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ATMTC’s placements are based on professional opinions, the student’s capabilities, and demonstrated growth and individual student's technical achievement.

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Placements during the year are made via recommendations in writing from instructors.

 

VOCAL STUDIO POLICIES

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Students must commit to 8 consecutive weekly sessions at a designated time when placed with an instructor.

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One conflict within this 8 week time frame that is cited and disclosed to the registrar at the time of registration can be rescheduled. All other scheduling conflicts that render a student incapable of attending their regularly scheduled session will not be rescheduled or otherwise compensated.

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Diagnosed illness, preventing a student from attending their regularly scheduled session, may be rescheduled at the discretion of the ATMTC staff, and as available only when accompanied by a physician’s note and recuperation instructions.

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In order to retain or create a recurring weekly time slot, returning students must re-register for additional 8 week sessions no later than week 6 of the current 8 week session.

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In the event of instructor illness or conflict, resulting in ATMTC cancelling a scheduled lesson, an additional 30 minute session will be scheduled on your behalf, to take place by the end of the 8 week commitment.

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Parents of voice students must attend the first ten minutes of the first voice lesson with a new instructor to go over individual student needs, goals and studio policies.

 

OTHER ACADEMY PLACEMENT

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Students participating in introductory level acting, voice class, music, musical theater classes, special workshops and summer programs will be placed and accepted according to their age and/or grade level without exception.

 

CASTING

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One of the primary goals we strive to impress upon the students participating in ATMTC programs is that “There are no small parts, only small actors.” ATMTC encourages teamwork, corporation and generosity of spirit from its participants.

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As a parent of ATMTC students, please be supportive of our philosophies: While every student who participates in the extensive audition/selection process may appear in a Student Production, all casting decisions are at the sole discretion of the ATMTC staff and artists.

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All casting decisions are final and non-negotiable.

 

INSTRUCTOR SUBSTITUTION

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ATMTC reserves the right to substitute an instructor temporarily or permanently without prior notification.

 

CANCELLATION

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ATMTC reserves the right to cancel any class with insufficient registration.

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Tuition and registration fees will be refunded for any Academy programs that are canceled by the ATMTC.

 

CLOSING/INCLEMENT WEATHER

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ATMTC administrative offices are typically closed on dates observed as Federal Holidays. It is the responsibility of the student and parent to be aware of all Academy activities listed on our website such as holidays.

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In the event of inclement weather, closing announcements/updates will be made available to students via our website homepage, on our main voicemail messages and will be distributed via email update by the registrar.

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While it is our goal to determine and make closing announcements with regard to providing advanced notice to our students, please be understanding that in some cases, decisions will be made quickly and with less than 4 hours notice.

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In Glen Echo: Academy offerings will take place as scheduled unless Glen Echo Park is closed due to inclement weather, even if Montgomery County Schools are closed. For up to date information on Glen Echo Park closings, call the GEPPAC Inclement Weather Hotline: 301-320-2330. Your instructor will distribute an email in the event of a class being cancelled.

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In Wintergreen Plaza: If Montgomery County Public schools are closed or dismisses students early due to inclement weather; ATMTC Academy offerings will be cancelled for the day. If Montgomery County Public schools are opening late, ATMTC Academy offerings scheduled before noon will be cancelled. Your instructor will distribute an email in the event of a class being cancelled.

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In Satellite Locations: If Montgomery County Public schools are closed or dismisses students early due to inclement weather; ATMTC Academy offerings will be cancelled for the day. If Montgomery County Public schools are opening late, ATMTC Academy offerings scheduled before noon will be cancelled. Your instructor will distribute an email in the event of a class being cancelled.

 

MAKE UP DAYS

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Make-up days are built into each semester’s class schedule. In the event of a cancellation due to inclement weather, instructor illness, Glen Echo Park closings or for any other reason emanating by ATMTC, these make-up classes will serve as a replacement for any regularly scheduled missed classes. Prior notification will be given if and when this make up day will take place.

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Make-up classes will not be held in order to accommodate any classes missed by a student for personal reasons, family scheduling conflicts or general student illness.

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ATMTC will only offer one make-up class per semester. If more than one class is cancelled per semester due to inclement weather or for any other unforeseen reason, only one make-up class will be offered as compensation. We thank you in advance for your understanding and cooperation.

 

PHOTOS/VIDEO

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ATMTC reserves the right to use photos or video recordings taken during the course or a program or class for promotional purposes only.

 

CHANGE OF ADDRESS, TELEPHONE AND EMAIL

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Please notify ATMTC in writing of any address, phone or email changes. ATMTC is not responsible for lost or undeliverable mail or email.

 

NON-DISCRIMINATION POLICY

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ATMTC complies with all laws prohibiting discrimination in the conduct of its operations and programs. The Academy admits students of any religion, race, sexual orientation, color, national and ethnic origin to all rights, privileges, programs and activities generally accorded or made available to students at the school. It does not discriminate on the basis of religion, race, sexual orientation, color, national and ethnic origin in the administration of its educational policies, financial aid or other school administered programs.